Introducing ESA’s New Service Reporting System

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Your Service. Your Story. ESA’s Impact.

We’re thrilled to share a new way to recognize and celebrate the incredible time and service you dedicate to others through ESA! 

 

Starting now, you can record your service activities directly through your Membership Portal (My Account). Each submission helps us recognize your impact, celebrate your chapter, and show the world what ESA can do together. Chapters will be encouraged to appoint a Service Reporter to assist members in submitting their contributions and complete the Service Reporting form on behalf of the chapter for group contributions. A separate email will be sent to all chapter presidents explaining what this new role is and how it will benefit your chapter.

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Here’s how this new system helps your service grow even further:

Recognition: Your submissions will power member spotlights, quarterly impact reports, and recognition at IC Convention, celebrating your service all year long.

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Storytelling: Every report helps us tell the full story of ESA’s impact, showing potential members, partners, and communities the good that grows from ESA.

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Ease & Accuracy: Your information goes directly into ESA’s database, making it simple to track and celebrate your impact with confidence.

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More Detail: Below are a few high level details to help you jump right in. You can also explore our new FAQ page and micro learning lesson for a deeper look at how the system works.

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What to Report

All service completed on behalf of ESA, big or small!

You’ll be able to record:

• Volunteer hours

• Mileage driven during a volunteer project (including travel to and from)

• Goods donated

• Value of goods donated

• Monetary donations

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Who Should Report​

Chapters: Each chapter is encouraged to appoint a Chapter Service Reporter (often your Philanthropic Chair) to submit group activities or on another members behalf at least monthly. All chapter presidents will receive an email with instructions!

Individual Members: Each member is welcome to submit their own contributions, especially for independent service projects. To help avoid duplication, please notify your chapter or event chair if you choose to submit individually.

 

*The State Philanthropic Chair will have access to a full report of all submissions for their state. Individuals can only see the submissions they enter. If you have questions or would like to see a full report of submissions for your chapter, please reach out to the ESAMC Staff or your State Philanthropic Chair.​​

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When to Report

We encourage members to submit their projects upon completion. Please submit activities at least monthly so we can recognize your efforts throughout the year!

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New forms of recognition will include:

• Monthly: Social media spotlights and ESA Newsletter features

• Quarterly: Impact reports shared with the public

• Biannually: Celebration at conferences and events

 

All service for the 2025–2026 ESA year (June 1–May 31) must be submitted by May 31, 2026.

If you have already sent submissions to your State Philanthropic Chair, please contact them and ask how they would like you to report projects you have already completed.

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How to Report

1. Log into the ESA Member Center.

2. Go to My Account.

3. Look for the “Service Reporting” tab under your individual profile (If you are not in your individual profile, click on the person icon in the top right corner and select your individual profile).

4. Click “Submit a Service Project.”

5. Fill out as much information as you can. Required fields will be marked.

6. Review your submission and click submit!

 

You’ll be able to view all the projects you personally reported under “Past Reported Activities.”